Tips for Staying Organized
- doctorvh
- Apr 4
- 2 min read
Updated: Apr 5
Staying organized is essential for productivity, reducing stress, and maintaining a balanced lifestyle. Here are some practical tips, along with references and resources that can help you stay organized in both personal and professional life:
General Tips for Staying Organized
1. Use a Planner or Digital Calendar
Track tasks, appointments, and deadlines.
Set reminders for important events.
Color-code categories (e.g., work, school, personal).
Resource:
Google Calendar (https://calendar.google.com)
Todoist (https://todoist.com) — a great task manager with priority levels and recurring tasks.
2. Prioritize Tasks with a To-Do List
Break tasks into manageable chunks.
Use the Eisenhower Matrix (urgent vs. important) to decide what to tackle first.
Reference:Covey, S. R. (1989). The 7 Habits of Highly Effective People. Free Press.
3. Set Daily and Weekly Goals
Reflect each morning or night on what needs to be done.
Weekly planning helps align long-term goals.
Resource:
Full Focus Planner by Michael Hyatt — designed for goal-setting and daily task tracking.
4. Declutter Your Physical and Digital Spaces
Keep your workspace tidy to reduce distraction.
Organize your computer desktop and files.
Tip: Use the "one touch" rule — deal with items (paperwork, emails) as soon as you touch them.
5. Use Time-Blocking
Allocate specific time slots for types of work (e.g., emails, writing, meetings).
Helps reduce task-switching and increases focus.
Reference:Newport, C. (2016). Deep Work: Rules for Focused Success in a Distracted World. Grand Central Publishing.
6. Implement a Filing System
Both physical and digital files should be categorized clearly (e.g., by subject, project, or date).
Resource:
Notion (https://www.notion.so) or Evernote for organizing notes and documents.
7. Review and Reflect
Weekly reviews help you assess what’s working and what isn’t.
Reflective journaling can also help you stay mentally organized.
Psychological Tips for Mental Organization
Practice mindfulness to reduce cognitive clutter.
Limit multitasking to avoid mental fatigue.
Keep routines consistent — rituals create mental space for bigger decisions.
Reference:Baumeister, R. F., & Tierney, J. (2011). Willpower: Rediscovering the Greatest Human Strength. Penguin Press.
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